Job Summary

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Under the overall supervision of the Chief of Mission, and with the direct supervision of the Senior Human Resources Assistant, in close coordination with the HR team, the HR Intern will perform clerical HR/Administrative tasks in support of human resources daily operations in Bujumbura Office.

Key Responsibilities

Under the overall supervision of the Chief of Mission, and with the direct supervision of the Senior Human Resources Assistant, in close coordination with the HR team, the HR Intern will perform clerical HR/Administrative tasks in support of human resources daily operations in Bujumbura Office.

• Support HR Unit in updating and upkeeping all HR personnel files as per the organization’s rules/regulations;
• Assist in preparation of requests for payments (RFPs) for non-staff personnel;
• Upkeep the organizational organigram to timely reflect organizational changes;
• Prepare letters of Invitations (LoI), facilitate obtainment of the Burundian visas for eligible internationals;
• Facilitate collection and preparation of the applications for issuance of the UN IDs for the staff and their dependents.
• Prepare certificates of service for the staff on demand;
• Perform scanning and photocopy services as requested;
• Perform such other duties as may be assigned.

The successful candidate will gain experience:

• of working in an international multicultural environment, within the United Nations system;
• in organizational, general administrative and Human Resources-related practices and processes of IOM;
• In liaising with the government authorities on the issues related to issuance and extension of the Burundian visas for eligible international personnel and their family members;
•  in the use of the IOM/UN learning platforms via conforming with the requirements for completing IOM mandatory courses and assistance in assurance of the staff members compliance as regards completion of the IOM mandatory courses;
• in practical implementation of the Hire to Retire (H2R) Human Resources workflows through the exposure to the IOM’s new ERP, WAVE Oracle. Optional pre-recorded training modules in different HR areas will be available subject to approval of the supervisor;
• in basics of the organizational design via contribution to upkeeping IOM Burundi’s organigram.

Required Qualifications

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these fives values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.