JOB DESCRIPTION

E (most hardship)

Non Family with Residential Location

Non Family with Residential LocationDanger Pay

Dakar, Senegal

PR3

Professional

Reason

Regular > Regular Assignment

2025-07-23

August 8, 2025

Head of Field Office

Organizational Setting and Work Relationships

Head of a UNHCR Field Office (HoFO) is a senior managerial position within a given country operation. The incumbent carries the full delegated authority of the UNHCR Representative (or the Head of Sub-Office) of the country, who will exercise entire supervisory managerial responsibility over the position. The position, on the other hand, provides all information on developments in relation to the protection (legal protection issues relating to the forcibly displaced and stateless persons to UNHCR), security (Physical security in relation to the UNHCR staff and the forcibly displaced and stateless persons to UNHCR) and operational matters (programme and office management / administration) within the domain of its geographical area of responsibility to the UNHCR Representative on a regular and timely manner. Subject to the specific legal or socio economic or security developments in the Area of Responsibility (AOR), Representative will direct and guide the Head of Field Office to take the most appropriate course of action. Concerning overall physical security concerns, HoFO will liaise directly with the competent UN security coordinator while keeping the UNHCR Representative fully informed.

While the functional responsibility of a Head of Field Office will always remain the same despite its grade level, the other parameters (therefore the depth and breadth of the competencies) such as the size of the forcibly displaced and stateless persons to UNHCR, their specific legal/security concerns, volume of assistance, Number of operational / Implementing partners and the size of the Office (i.e. number of UNHCR staff and their grade levels) will determine the appropriate grade level. The operational autonomy also depends upon the same parameters/competencies.

As the most senior UNHCR staff member within the given geographical area, he/she is required to liaise with all the relevant senior government officials, security organs in the area, the Head of various Non-Governmental Organisations (both national and internationals based in the area), Civilian/tribal leaders/elders, local opinion makers and the local media net-work to ensure his/her assigned responsibilities are effectively and efficiently discharged.

As the extended field representative of UNHCR at the front line of High Commissioner’s operations, he/she remain as the effective advocate and assistant to the local authorities to ensure that the respective government authorities in the area implement their conventional responsibilities in favour of refugees and others of concern to UNHCR.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
– Monitor and report on the implementation of refugee conventional responsibilities and international obligations of the local authorities Vis a Vis the forcibly displaced and stateless persons to UNHCR within the given geographical area; based on local situations/developments make appropriate recommendation to the UNHCR Representative/HoSO.
– Advocate and promote UNHCR standards concerning the treatment of asylum seekers, refugees and returnees as well as IDPs, where applicable; Advocate, promote and encourage the concerned authorities and local opinion makers to uphold established UNHCR standards that have become the international norms.
– Ensure that the basic needs of the concerned population are properly assessed with the participation of the beneficiaries themselves, the host governments and/or the competent Implementing partners and/or UNHCR itself.
– Subject to the needs, ensure that the planning, formulation and budgeting of identified assistance projects are done as per UNHCR programme cycle; upon approval of assistance project, ensure the timely implementation and rigorous monitoring of identified assistance activities
– Ensure through the subordinate staff that all deadlines for monitoring and reporting of UNHCR operational activities (i.e. include assistance as well as Administrative) are met on a regular basis.
– Manage all UNHCR resources, both human, financial/material, at an optimum level for the wellbeing of the concerned population and the UNHCR staff.
– Ensure that all security measures of UNHCR office (and residential, where ever applicable) compounds are always up to date; any security breaches and/or potential security threat should be reported immediately to competent UN security coordinator in the country.
– Ensure that staff welfare, both in terms of working and living conditions, are maintained at a satisfactory level within the constraints in the operational area; this requires remaining current in health and medical facilities locally available and evacuation options available in a moment of medical urgency.
– Guide, coach and advocate the subordinate staff to maintain highest standards of conduct and behaviour thorough one’s own practice and deeds.
– Prepare and submit regular reports, both verbally and written, to the UNHCR Representative/HoSO. In the event of a substantial telephone conversation that leads to specific action or non-action, it should be recorded and shared with the other party.
– Any other responsibilities/functions deemed necessary or as delegated by the UNHCR Representative of the country in order to meet the level of services in the organization.
– Represent UNHCR in inter-agency fora and with local authorities in the AOR.
– Enforce compliance with UNHCR¿s global protection, programme, finance, human resources and security policies and standards.
– Submit project proposals for assistance to refugees and other forcibly displaced and stateless persons to UNHCR Representation or Sub-Office in coordination with local authorities and NGOs.

Lead risk assessments and discussions with team(s) to proactively manage risks and seize opportunities impacting objectives. Ensure that risk management principles are integrated in decision-making both at strategic and operational levels. Allocate resources for planned treatments with resource requirements in Strategic Plans. Ensure that risks are managed to acceptable levels and escalate, as needed. If a Risk Owner, designate the Risk Focal Point and certify that the annual risk review is completed and ensure that the risk register is updated during the year, as needed.
– Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For P3/NOC – 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree

Field(s) of Education
Management;
Personnel Administration;
Law;
Political Science;
International Relations;
Economics;
or other relevant field.

Certificates and/or Licenses
HCR Management Learning Program;
HCR Managing Operations Learning Program;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
In-depth knowledge in all aspects of UNHCR¿s Field level operation.  Applied experience of protection principles, operational arrangements/standards in relation to protection, assistance, UNHCR office management and staff administration. Should be conversant in the current priorities in the organisation and existing mechanisms within the organisation to implement those priorities.
Desirable
Working experience both in UNHCR HQ and/or a Regional Office and the Field

Functional Skills
IT-Computer Literacy
IT-Microsoft Office Productivity Software
UN-UNHCR’s Mandate/Policy and Global Strategic Priorities
MG-Office Management
HR-Administration of Staff Contracts and Benefits
PR-Principles and Procedures, operational arrangements/assistance
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

The preferred candidate should have the required academic and on job training in Management Administration, Political Science, Law or another relevant field. Ideally, the candidate will have more than 10 years relevant professional experience preferably in working in conflict zones experiencing complex protection risks.

S/he should be results oriented. Good knowledge in all aspects of UNHCR mandate and its field level application. Applied knowledge of protection principles, operational arrangements in relation to protection, assistance, and demonstrate a profonde understanding of UNHCR field office management and staff administration preferably in emergency setting. S/he should have good knowledge in Programme management. S/he must be conversant with the current priorities of the operation and existing mechanisms to implement those priorities. S/he is expected to be highly flexible and able to cope with multiple requests.

Considering the challenging work environment, the incumbent must have proven cultural flexibility, professionalism, integrity and respect of diversity. S/he must have analytical thinking, excellent planning and organizational skills, excellent experience working with Governments, UN Agencies and ONG partners in the refugee’s and IDPs context. S/he should also have an extensive experience in complex and mixed situation (refugees/ IDPs / statelessness and mixed migration). Previous experience in field office management and in the Sahel would be an asset.
The incumbent must be able to fluently speak and write in French, but English would be an advantage.

French

,

,

,

,

Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link: https://wwwnc.cdc.gov/travel

Nature of Position:

The Head of a UNHCR Field Office position in Dori is the highest UN presence in the Sahel region among all UN agencies and reports directly to the Representative at Country Office level.  She/he supervises also UNHCR’s funded activities in Djibo and is responsible for all UNHCR operations in the Sahel region with some 25 staff under her/his supervision, including affiliated workforce.  As the most senior UN staff, the Head of Office may be asked to serve as Area Security Coordinator by the DO.  The region currently hosts the highest number of IDPs in the country (501,961 IDPs out of the total of 2,062,534 IDPs in the country as of 31 March 2023).

 

The Sahel region is currently experiencing kidnappings and terrorist attacks targeting mainly Security and Defense Forces (FDS) and other State symbols as well as civilians.  With the installation of security forces along the borders and due to ongoing military operations, some areas in the Sahel where Malian refugees are installed, are not accessible to UN staff.  In addition, the current security context has obliged the UN to limit the presence of non-African staff to 2 nights per mission.

 

As of 31st August 2024, Burkina Faso hosts 40,850 refugees and asylum seekers, with 25.587 in the Sahel region covered by the Field Office Dori, mainly Malians refugees and asylum-seekers.  They all live in settlements with IDPs and host communities (out of camp) in the surroundings of Dori, Djibo, Deou and Gorom Gorom.

Living and Working Conditions:

Burkina Faso has very basic infrastructures, including in the health sector. Dori is less developed than the capital Ouagadougou in terms of infrastructures and basic need facilities. Dori has limited and not well-equipped health facilities: only one hospital for the entire region, based in Dori, and a few under-equipped health centres. Due to security reasons, travel in/out Dori for staff is only by UNHAS.

There are a few state and private schools ranging from nursery, primary to secondary schools. No professional schools nor a university exist in Dori for vocational or higher studies.

Hot and dry desert environment with high daylight temperature fluctuations. In the Sahel region, due to security-borne restrictions, the office has built two well organized guest houses where all staff are advised to reside during field missions (one in Djibo and the second in Dori).

Dori is a E duty station with a 6-week R&R cycle.  The R&R location is in principle Accra, Ghana.

Housing is mainly individual houses cleared by UNDSS and are easily available. But most buildings are not well maintained and need repair. Electricity is very expensive, and a backup generator is recommended.

Additional Qualifications

Skills

HR-Administration of Staff Contracts and Benefits, IT-Computer Literacy, IT-Microsoft Office Productivity Software, MG-Office Management, PR-International protection concepts and principles, UN-UN/UNHCR Mandate and Global Strategic Priorities

Bachelor of Arts: Economics (Required), Bachelor of Arts: International Relations (Required), Bachelor of Arts: Law (Required), Bachelor of Arts: Management (Required), Bachelor of Arts: Personnel Administration (Required), Bachelor of Arts: Political Science (Required)

Certifications

HCR Management Learning Program – UNHCR, Programme Management (PM) 1 – UNHCR

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Leadership, Managing performance, Managing resource, Organizational awareness, Planning & organizing, Political awareness, Strategic planning & visions, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Add. 2 to the Bi-Annual 2025 Compendium – Part B

Additional Information

This position doesn”t require a functional clearance